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Preparation of Project Report

Project report preparation is very important because it provide very useful information for better business decision. It works like a written plan for forward work. It includes the aim of business project. It also includes the total written budget of project. We have to prepare it systematic way.





There are lots of type of projects. With single example, you can learn the steps and you can  apply it on your own project. For example, you have to open big retail shop in your city. For this, you are investing own capital. But you have not sufficient fund. This is your project, you need bank loan. For this, you have  to show your project through your project report. Following will its main steps.

Following are its main steps

1. Write the Proposal on the Top of Report

You have to give clear proposal to bank through your project report. You can write, I have own property in commercial area whose value is Rs. 50,00,000. I am investing same in retail shop. Except this, I have Rs. 10,00,000. But this is not sufficient. I need Rs. 40,00,000 for construction the showroom and adding stocks in the big shop. For, this, I give the proposal. Either, you can give me loan or you can become the partner of 40% in my business. You are bank. You can open your showroom also or you can give me the loan on current market rate. For this, I am  ready to give property registry as security to you.

2. Write the Main Aims of Project

After writing proposal, you should write the main aim of project.  For example, you can write, your aim is to provide basic needed products to final consumers at very cheap rate.


3. Write the Total Budget of Project


In this section, you have to write the budgeted cost of each part of your proposal. For example, you have to construct the shop building. Write the budgeted cost of builders. For example, you have 20 foot X 100 foot place and if the current market cost of builder service is Rs. 100 per square feet, you can write the correct budgeted cost of this. Like this, you have to write the budgeted cost of construction material. Except this, you have to also show the budgeted cost of products which you have to show in this shop.


4. Show the Data of Employees who is working on the Project

You have to show whole staff detail who is working on same project.

5. Highlight of Report

You should highlight the estimated sales and earning if your project will clear.

6. Complete Report with Recommendations

If your CA is making your report, you can write his recommendations in same project report. For this, he will verify your project and then write recommendations. For this, he can make your projected income statement and balance sheet. He will also satisfy  that you are following  different laws applying on your project. He will also calculate projected accounting ratios like debt-equity ratio and current ratio.


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Accounting Education: Preparation of Project Report
Preparation of Project Report
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Accounting Education
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