How to Verify Journal Entries

To verify of journal entries means to check whether journal entries are valid and accurate or not. Journal entries are verified by CA or professional auditor. In the verification, both journal entries and transactions are examined. If he finds any invalidity in the transactions or journal entries, he noted and tries to correct because he is interested to provide correct financial information to shareholders and other interested parties of company.
Following are the main steps of Verification of Journal Entries :-


1. Check the Rules and Regulation of Journal Entries 

In the verification, he will check the rules and regulation of double entries. If there is any error or mistake in journal entries, he will do best for rectification.

2. Check the Figures of Journal Entries

Auditor will also check the figures of journal entries. He will compare it will original bills. If there is any doubt relating to figure, he will clear his doubts. He will also correct all the figure mistakes and will show its effect on ledger, trial balance and final accounts.

3. Check the Validity of Transactions 

Sometime any employee may create false transactions through false bills. All these transactions will be invalid. Auditor will clear all doubts relating to validity of transactions. If transactions are invalid as per solid proofs, auditor will cancel all the journal entries which have made from these invalid transactions.

4. Verification of Transactions from Customers and Suppliers of Company 

For better verification of journal entries, auditor can verify the transactions from customers and suppliers of company. He can ask, "How much quantity company has bought or sold at what price?" If there is difference in it, then he can make the responsible to company's accounting staff.

5. Verification of Company's Accounting System 

Sometime accountant uses a new Accounting system in his computer. Accounting software is installed by tech experts. If there are some weakness in accounting software which affects the validity of transactions, he will note it and will discuss the tech experts regarding this. If he will not satisfy and there is risk of wrong presentation of financial data due to vouchers entries in this accounting software, he can say accountant to change the accounting software and pass again the journal entries.  




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