How to Educate Employees of Government Department

Best way to educate employees is to provide training through senior employees or officers. Senior should show the sample work to employees. With this, new employees will understand the practical way of working.

For example, we have to educate a new account clerk. Before getting work from account clerk, we educate him by showing government's main accounts. We also explain, what are the main part of his duty and how will he pass the accounting entries in the books. But, if we have appointed a dispatch clerk, we will teach him, how to complete the government letters. What nos. should be mentioned on government letters and where we have to send these letters? Like this, we have to teach every type of employees in the Government office.

Employer should also tell the main mistake which can be happened during the work. If a new employee is appointed, sometime employer should ignore his mistakes and motivate for not doing such mistakes in the future. Employer also warns its effect and educates other punishment rules of Government. With this, employees of government department will do duty will more responsibility.

Above is the on the duty education system of government employees. If employee is on the higher post or gazetted officer or SDO, there is also provision of off the duty education.

Education to Govt. Account department's employees is most important than any other because we all know that a small mistake may not be ignored because all funds are public tax not from our personal capital. So, we have to more stress on the education of accounts department employees. First of all we explain full procedure of accounting of govt. department. After this, employee does his duty but one senior employee is also appointed who is verified or audited his all accounting work. Every time when junior employer will mistake, it should the duty of senior to guide him by telling his mistake. He also teaches the way of rectify all these mistakes.  Sometime, employee may calculate wrong total of budget or calculate wrong multiplication or showing wrong rates. All these are very small mistakes but before signed these entire financial document, it should the duty of officer to scan all these financial documents.

I can explain small variation's big effect. For example, we have passed contract in which labourers will supply by contractor. Govt. will pay per laborer cost with Rs. 189 but our new employee can show this amount Rs. 198. Suppose, we have to do work in which we need 20000 laborers. You can imagine Rs. 9's variation will create big problems between Govt and Contractor. Officer should explain with humble without showing any anger because we all do mistakes. So, we treat employee as student. Every word should be spoken after thinking 100 times. Employer should be good guide not a dictator in the eyes of employees.

Time to time, Government also publish books of rules and regulation which are distributed among new employees. These books may be the big source of education of employees, if they read these books by spending their time. One more good way is the seminar and conference. In seminar, employees are guided. Some employees give good idea of better working in Govt. department. Employer should welcome all these new ideas of young employees.

Written by Guest Writer Shri Om Parkash

Shri Om Parkash completed his B.Com  degree in 1970. He started his Career with office Assistant in Private Company in 1970.  In 14 April 1971, he selected for State Govt. service as Account  Assistant. After this, he never saw back and he provided his best services in Govt. department with honestly and dedication  for 35 years. He retired as Circle Superintendent of  Water Supply and Sanitation Department ...



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Accounting Education: How to Educate Employees of Government Department
How to Educate Employees of Government Department
Accounting Education
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