How to Divide Journal in Subsidiary Books ?

Subsidiary books are those books which come into existence after sub division of journal . If journal divides into many books then all these books are called subsidiary books . Journal can be divided in subsidiary book with following way .

1. Cash Book
Cash book is that subsidiary book in which all transactions relating to cash and bank receipts are recorded. This book is easily used as subsidiary and ledger account .There is no need to make cash or bank account extra because double entry effect fulfills just making cash book. Cash and bank balance of cash book are transfer directly to trial balance.

2. Purchase Book

Purchase book is that subsidiary book in which accountant records only purchases of goods or inventory on credit. This book is maintained in such business institute where goods are continually purchased on credit and in large quantity. Its other name is purchase day book, invoice book, credit purchase journal or supplier’s journal.

3. Sale Book

Sale book is that subsidiary book in which all record relating to credit sale of goods are kept and after this, different accounts of debtors are opened in ledger and transfer the amount of credit sale to respective debtor account for calculation the amount of receivable from each debtor.

4. Purchase Return Book

Purchase return Book records all goods which are return to our creditor due to any reason. It decreases the amount of creditor and total purchase. It is recorded on the debit note basis.

5. Sale Return Book

Sale return book is that book in which accountant records all goods which are returned by customers and it is prepared on the credit note basis. Credit note is that note which shows sale return’s quantity and total amount.

6. Bill Receivable Book

If bills of Exchange are written in the business according to nature of business, then all written bills which are accepted by our debtors to pay its amount. So , these bills are records in bill receivable book

7. Bill Payable Book

Bill of payable is opposite of bill receivable and it in this book all accepted bill whose amount , we have to pay because we either purchased the goods or got loan from other party . This book shows our total liability regarding our bill payable .

8. Journal Proper

Journal proper is that subsidiary book in which all the transactions are recorded which are not recorded any other subsidiary book .In these transactions , we can include following :-

a) Opening journal entries
b) Closing journal entries
c) Transfer journal entries
d) Rectification of error journal entries
e) Entries on the dishonor of bill of exchange
f) Adjustment journal entries
g) Credit purchase and sale of fixed assets
h) Journal Entry of Depreciation
i) Journal entry of interest on capital


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Accounting Education: How to Divide Journal in Subsidiary Books ?
How to Divide Journal in Subsidiary Books ?
Accounting Education
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