When a company sells the goods or delivers the goods, both things may be same or not. Some time company wants record only inventory when any item of stock are delivered from godown. After this company records it in accounts when buyer accepts his goods. So, Tally.ERP 9 provides the facility to record only inventory by creating delivery notes and making of delivery challan.
“Delivery challan is the simple receipt of delivery of goods which is made by Tally.ERP 9 after passing the inventory voucher of delivery note. It is the proof of delivery of goods from seller to buyer. Delivery challan's other name is delivery note . ”
Now, we explain the procedure of making delivery challan with passing entry in delivery note with simple example
XYZ co. Delivers goods to ABC Co. on 1 july 2009 . There are following items in delivery
ZA1item – pc 100 Rate Rs. 10 per pc value Rs. 1000
JZ1 item – pc 10 Rate Rs. 100 per pc value Rs. 1000
Ist open Tally.ERP 9 and by going company info select XYZ company
2nd in the gate way of tally.ERP 9 , you will find feature F 11 click it and select inventory feature inside it and in the feature of inventory , you have to write yes in the front of Using tracking number ( Delivery / Receipt Note ) and accept the inventory feature .
3rd After this again select Inventory vouchers and right side you will see delivery note button and it is written as “ Dely Note “ in short form . It means delivery note voucher. Click it .
4th In Delivery note, you have to write reference no. , you can give a, b , c and make series of it or give any other . Select party name ABC Co. If you did not create ledger of customer, then you can create it in delivery note by pressing Alt + C and create ABC Co. under sundry debtors Account. After this you will see light yellow pop up screen. Write detail of order of sale. Choose sale of ledger sale account. It also should be created by you in ledger creation. Now Select stock item above and you will see again light yellow pop up window write here tracking no.
It is very important for recording it in account, this tracking no. will automatically be linked when you will pass the sale voucher entry in future. You can give 1 , 2 , and 3 or any other . After this write quantity, rate and amount one by one. After writing both items, then accept this delivery voucher.
5th Now Go to display , then go to day book , here you can , see one delivery note , in voucher entry , you can print this delivery note . It is also works as delivery challan.
6th You can also print sale bills pending by going with following direction
Display >> statement of inventory >> sale bills pending
In future if you will pass the voucher entry of sale, then go to Accounting voucher and select sale voucher. In sale voucher, you have to write same delivery note no. It is tracking no. after this all items quantity, rate and amount will automatically be taken by tally.ERP 9 and you will be enabling to record in account and after this you will power to get money for this sale from customer. After passing sale voucher entry, you will see the effect on profit and loss account.