Documents Files

My Business Files

For keeping documents of business, we need different files. I can not tell, what are main documents files are needed for all type of businesses but as honest businessman, I can tell that following documents files are very important and it should be in your office.

1. Small Expenses document file

In this document file, we maintain small expenses bills like petrol bills, Internet bills and electricity bills and other small assets purchasing bills.

2. Repair Document file

This document file tells you the full detail of your repair in a month. In this file, you can set the machine repair bills, your vehicle repair bills and other assets' repair bills.

3. Business Place Service Expenses Document file

Every business is operated from any head office. So, we have to pay rent of office building. We receive its proof. It should put as evidence in business place service expenses document file. If you have online business, you also take online office. Your website is your online office, you have to pay its rent in the form of per month hosting and one year domain name fees. Get its bills and keep it in above file.

4. Inverter and Battery Document file

If you have to operate long life business, you need to continue supply of electricity without any disturbance. When you will buy inverter as back up of electricity, you will get its bill. Place it in inverter and battery document file.

5. Vehicle Buying Document file

You buy different vehicles. You should hold all vehicle's buying bills in a document.

6. Candidate Document file 

For doing your business at large scale, you need large number of good employees. You have to select good employees out of the crowd of large number of candidates. You need blank application form of your business. You need written contract blank form. You need to keep your business's employment rules list. You need also to keep your business official profile. All these things should be kept in a separate candidate document file.

7. Current Employees Document File 

In this, you can keep employee's duty record document, employee's Swot report and current employee's bio data.

8. Employees Welfare Fund Documents 

There are lots of businessmen who invest their money in employees welfare fund. They love their employees. They provide free education to employees' children. They make employees' accident relief fund. All these businessman should make a document file for keeping all these funds information.

9. Partnership Documents 

Sometime, you contract with other parties for doing a business. At that time, you have to make a partnership deed and keep in this file. You have to make partnership rules and keep this file etc.

10. Other Fixed Assets Documents File 

In document file, you will keep the bill of buying of any fixed asset. For example, you buy a machine, add it in this file. You buy any equipment, add it in this file.

11. Budget Documents File

Budget is just estimation of expenses for whole month on the basis of future month's income. Every month's budget printed copy should be kept in budget document file.

12. Depreciation Fund Document File 

In this document file, we keep depreciation fund document. Depreciation is just saving of money. It is reserve of money. This document will tells what amount of our income has saved in the form of depreciation.

13. Marketing Expenses Document File 

If you are paying the cost of advertising, sales men's salaries and other marketing expenses, you should keep its all bills in this documents.

14. Donation Document File 

Are you donor to different not-for-profit organisation? Yes, then this donation document file will be useful for keeping donation bills which you will get after paying donation amount.

15. Income Document File 

Are you earning from lots of sources in different business projects. Yes, you should keep income bills in this document file.

16. Financial Statement Document File

You should always keep your balance sheet and profit and loss account in this document file. It will be helpful to see your past figures.

Related : Types of Bills 

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Accounting Education: Documents Files
Documents Files
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Accounting Education
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