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How to make POS invoice in tally 9 and Tally.ERP 9

>> July 13, 2009

These days big companies of India like Reliance , Subiksha and birla are opening their retail shops in middle cities . They appoint accountant for sole aim to record retail sales in Tally 9 and Tally.ERP 9 . For making of sale invoice and give it to customer and record sale in one plateform , training of POS invoicing is must .

Objectives of Tutorial

  1. To define what is POS and what is its use
  2. To provide the steps for making POS invoice in tally 9 and in Tally.ERP 9
  3. To solve the related problems of POS .

What is POS and POS invoice ?

POS means point of sale and in retail shop , when a customer buys any product from shop , he want to get slip or receipt for this . This receipt is called POS invoice .
What is the use of POS invoice ?

POS invoice is the proof of sale and also for customer , it is the proof of purchase . Because tally 9 has the option to treatment of VAT on it so , customer also know how much VAT is given by him on purchasing .
Simple Steps for making POS invoice in Tally 9 and Tally.ERP 9

Ist Step

From gateway of tally go to feature 11 and write yes to allow invoicing and accept it and also activate VAT option in statutory feature of tally 9

2nd Step

Go to account info and then create ledger of sale under sale account and customer under sundry debtor account and bank under bank account , Create VAT account under duties and taxes

Account info >> ledger >> create

3rd Step
After this again go to account info and then go to voucher type and then create POS invoice with type of sale .

4th Step

Pass the voucher entry of Sale in sale voucher when you will click sale voucher , you will see the pop up of voucher type and you have to write POS invoice .
and in POS invoice , you pass the voucher entry by writing different items which you have sold , if you do not create the stock items , then press Alt + C for creation and then in stock item , you can also create stock measurement again press Alt + C in it .
After writing stock items , you can also write its quantity and value and then you will see next table where you have to write VAT and choose the rate and calculate the value of VAT yourself and total bill value , you will see below . If your customer want to pay with different way , then right side , you can click multi mode payment button . After this if your customer has paid with credit card , then choose the credit card with its no. and paid amount , your customer can also pay by gift vouchers , then choose gift voucher and select the name of respective debtor .

After this you can print the same POS invoice and you can give its copy to customer .

Solution the related problems of POS

Problem of Accountant relating to POS

I would like to ask about POS invoice in tally9, As per tally 9 reference manual gift voucher ledger under group sundry debtors/sundry creditors, here i am very confused that gift is the expenses so it should be under group indirect/direct expenses, please explain me with example.


Actually , When you pass the voucher entry of sale by adopting POS invoice as voucher type , in the right side you will see the multi mode payment option in which you have seen gift voucher payment system .

It is not the expense but it is the way of payment . It is like bill of exchange which we know gift voucher , some time our customer do not have money at that time he can issue gift voucher and we can get our money from his office . See wikipedia's detail also .

You need not to select any direct and indirect expenses option , just choose gift voucher the option of payment which you have to get and select the name of debtor in sale voucher entry after this accept the voucher .

Other Software which can use for making POS invoice in retail shop

Except Tally 9 and Tally.ERP 9 , following software can also use for making POS invoice and recording retail sale entry
  1. Cougar Mountain Software
  3. Equens
  4. IBM
  5. Ingenico
  6. MICROS Systems
  7. MYOB (Software Company)
  8. PixelPoint
  9. Radiant Systems
  10. Retail Billing Solution
  11. Retalix
  12. Scanning Systems Australia
  13. Squirrel Systems
  14. Swedish Bar Systems
  15. United Bank Card
  16. VeriFone
  17. Wincor Nixdorf

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rajaram July 14, 2009 at 3:50 AM  

Thank you Sir.. Its very useful for us

Anonymous,  May 9, 2010 at 12:57 AM  

Hello sir,
please provide a inventory managment tutorial for saree wholesale store. This is a very tough task. With tally or busy accounting. How can i do this task for my buisness. Sir i asked many pepole but nobody knows. Please help me for my new buiness.

Anonymous,  October 29, 2014 at 5:37 AM  

I had created POS invoice with the security level known as "POS user " and this user are not allowed to change the Price of the Item while passing the POS voucher entry so I disallow the company feature,invoice features and other features like alteration of vouchers etc as per the requirement

But the problem is that these user are able to change the price in voucher by pressing F12 and set Yes to the modication field during entry

How can I restrict POS user from these and which facilities would be disallow so POS user cannot able to change the price of Item Kindly guide step by step

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