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How can Transport Company use Tally 9 for maintain his records

>> August 19, 2009

I am running a cargo clearing and at present doing manual accounting. I want to use tally 9. Can u guide me as to how to make what heads of account? EXAMPLE : Client gives me his copy of bill of lading. I present the BL to the shipping company and pay them for the Delivery order on a/c for the client, then i proceed to the port for paying duty and port charges on a/c of the client.then after the cargo is delivered to the clients warehouse I will present him the invoice for all the paid charges and our service charge and transportation charges.


Dear , you are doing transportation profession . So, your service charges are your income . Port duty is not your expenses or loss but it is the expenses of your customer So , it will not effect on your final account . Because , you keep the goods of customer in your warehouse or store until customer present the copy of Bill of Lading . So , you can also create stock ledger only in tally 9 . If you have done any expenses for keeping stock in store , then it your expenses but you can add it in your services charges and get from customer .

Now , I try to explain its procedure in Tally 9

First of all create your transport company by clicking Company info . right side of gate way of tally 9 and then click creation . After creating and accepting of company , create different leader accounts but keeping it under following head .

After creating this you can create also inventory ledger . In inventory info . , go to unit measurement and stock items . Because , you are not selling goods , so there will be no entry of sale but following entry will entered

When goods received

Stock Account ( Cost value ) Dr.

Name of party who send goods Cr.

Then when customer will give you the copy of bill of lading , then same entry will be reverse

Name of party who received the goods Dr.

Stock account ( at cost value ) Cr.

With this entry , there will not any gross profit from this transaction but it will tell you what is the position of stock by checking stock ledger .

If you want to enter transport and other fees

Bank Account Dr. ( In receipt voucher )

Transport and other fees received (include port duties given by customer ) Cr.

When port duties are given to govt. by you

Port duties account Dr.

Bank Account Cr.

When you pay other expenses

Other expenses account Dr.

Bank account Cr.

related : How can a doctor use tally 9 to maintain his records

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vikas gupta April 5, 2014 at 1:24 AM  

Good Explanation but stock entry is neccessary or we can do with sale of service which can show only our Transport Charge

party dr.
to Transport Income(direct income)

Anonymous,  October 30, 2014 at 12:52 PM  

Can you guide me in more detail, I want to maintain transport account in tally,
Like we are having 10 trucks.
Fuel expense tools, driver charges per mile or per hour and by move.
insurance charges. every truck have expense spare parts repairing.

Thanks if you can give guide line how to manage it.


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